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Automated FTP Processing Service
Complete guide to our intelligent file processing system for suppliers
Service Overview
Our automated FTP processing service provides intelligent file validation and database integration for supplier data. The system continuously monitors your FTP directories and automatically processes uploaded files in real-time.
Key Features
- Automatic file detection and processing
- Support for CSV and Excel formats
- Intelligent data validation
- Real-time database synchronization
Benefits
- Zero manual intervention required
- Instant data availability
- Automatic error detection
- 24/7 automated operation
FileZilla Interface Screenshots
1. FileZilla Initial Interface
Clean FileZilla interface before connection - shows local files on left, empty remote panel on right
2. Site Manager Configuration
Site Manager showing connection setup with SFTP protocol, server details, and saved sites
3. Connected FTP Interface
Successfully connected interface showing the three directories (failed, incoming, processed) and file transfer in progress
4. File Upload in Progress
File upload showing empty incoming directory and queue status with testup.csv being transferred
Real Interface Screenshots
These screenshots show the actual FileZilla interface you'll use to connect to our FTP service. The interface clearly shows the connection status, directory structure, and file transfer progress.
Setting Up Your FTP Connection
You need FileZilla FTP client to connect to our service. Download it from: https://filezilla-project.org
Your FTP Connection Details:
Your secure password
Directory Structure
/incoming/
Upload your files here
- • CSV or Excel files
- • Processed automatically
- • Max size: 100MB
/processed/
Successfully processed files
- • Valid data only
- • Timestamped names
- • Safe for download
/failed/
Files with errors
- • Error descriptions
- • Fix and re-upload
- • Review required
File Upload Process
Step-by-Step Upload
- 1
Connect to FTP server
Host: 135.125.219.71, Username: ecospare
- 2
Navigate to incoming folder
Double-click on incoming/ directory
- 3
Upload your file
Drag from left to right panel
- 4
File processes automatically
20-50 seconds processing time
Processing Workflow
Required Columns
Optional Columns (Auto-handled)
- • Description
- • Category
- • Alternative_part_number
- • Product_condition
- • Weight
- • Image_URL
- • Lead_time
- • Warranty
- • Shipping_fees
Best Practices
✓ Do This
- • Ensure required columns are present
- • Use consistent data formats
- • Include header row
- • Test with small files first
- • Remove empty rows
✗ Avoid This
- • Don't use merged cells
- • Avoid special characters in filenames
- • Don't upload multiple files at once
- • Avoid files larger than 100MB
- • Don't use formulas in data cells
Supported File Formats
CSV Files
Supported Extensions:
.csvFeatures:
- • Auto-detects separators (comma, semicolon, tab, pipe)
- • Multiple encoding support (UTF-8, Latin1, CP1252)
- • Handles quoted fields and special characters
- • Processes large files efficiently
Excel Files
Supported Extensions:
Features:
- • Multiple engine support (openpyxl, xlrd)
- • Processes first worksheet automatically
- • Handles formatted cells and formulas
- • Supports legacy and modern Excel formats
Troubleshooting
File Not Processing
Check:
- • File is in /incoming directory
- • File extension is .csv, .xlsx, .xls
- • File is not corrupted
- • Wait 60 seconds for processing
High Error Rates
Solutions:
- • Review failed file error descriptions
- • Check required columns present
- • Validate price and quantity formats
- • Ensure reference codes are unique
Monitoring
Real-time Processing
Monitor file processing status in real-time with instant feedback and automated workflows.
- • Instant file detection
- • Automatic processing
- • Real-time status updates
Error Tracking
Comprehensive error tracking and reporting system for failed file processing attempts.
- • Detailed error logs
- • Failed file management
- • Fix recommendations
Performance Metrics
Track system performance and processing efficiency with detailed analytics and reports.
- • Processing time metrics
- • File throughput analysis
- • Success rate tracking
